Database – Tender
About the Tender
The International Horizon Scanning Initiative (IHSI) ASBL is in the process of publishing a tender with the aim of selecting a third party provider tasked with building and implementing the IHSI Joint Horizon Scanning Database.
Building the database will primarily consist of two elements – an IT and scientific component. The former relates to constructing and maintaining the technical infrastructure required to host the database, while the latter refers to the data collection exercise which will continuously populate the database with information on pharmaceutical products.
The tender will follow a ‘negotiated procedure’ format, allowing several rounds of bidding.
Please note: Specific deadlines and further information in relation to the tender will be confirmed in mid-January 2020. If you have any questions in the meantime, please do not hesitate to contact the Secretariat on firstname.lastname@example.org.
Publication of Tender
IHSI anticipates that the Request for Candidacy, also commonly known as the RFC, will be published on 17 February 2020. The RFC will be published at the public registry for tenders in Belgium, which can be found here.
Submission of Proposals
Following publication of the RFC, the tenderer will be tasked with submitting relevant documentation. A period of internal screening by the IHSI Selection Committee will then begin. The Selection Committee will share its findings on the received RFC dossiers with the IHSI Executive Committee, who will in turn assess applicability.
Following a decision on the RFC, candidates that have been accepted will receive access to the next tendering round, which focusses on the Request for Proposal (RFP). This step represents the main part of the tender procedure, where the actual offers are presented.
The RFP will also be published during the second quarter of 2020.
Review and Negotiation
After tender documents from the applicants have been received, and following a period of internal review both by the Selection Committee and IHSI’s Executive Committee, a first selection will be made for further consultation. Based on the outcome of this first selection, IHSI may decide to pursue further rounds of bidding between the remaining candidates.
Award and Start of Technical Implementation
The tender is due to be awarded in the final quarter of 2020, with the database up and running by the end of the year. Irrespective of the outcome, all tenderers will be provided with a response outlining any justifications and judgements as relevant.
Following a period of consultation with the award winner, first datasets are expected at the beginning of 2021. At this point, the database is expected to be populated and High Impact Reports will be forthcoming.
Links to documents relating to the tender will be made available here when they are released.