Database – Tender
About the Tender
The International Horizon Scanning Initiative (IHSI) ASBL is in the process of publishing a tender with the aim of selecting a third party provider tasked with building and implementing the IHSI Joint Horizon Scanning Database.
Building the database will primarily consist of two elements – an IT and scientific component. The former relates to constructing and maintaining the technical infrastructure required to host the database, while the latter refers to the data collection exercise which will continuously populate the database with information on pharmaceutical products.
The tender will follow a ‘negotiated procedure’ format, allowing several rounds of bidding.
Publication of Tender
IHSI anticipates that the Request for Candidacy, also commonly known as the RFC, will be published on 17 February 2020. The RFC will be published at the public registry for tenders in Belgium, which can be found here.
Submission of Proposals
Following publication of the RFC, the tenderer will be tasked with submitting relevant documentation. A period of internal screening by the IHSI Selection Committee will then begin. The Selection Committee will share its findings on the received RFC dossiers with the IHSI Executive Committee, who will in turn assess applicability.
Following a decision on the RFC, candidates that have been accepted will receive access to the next tendering round, which focusses on the Request for Proposal (RFP). This step represents the main part of the tender procedure, where the actual offers are presented.
The RFP will also be published during the second quarter of 2020.
Review and Negotiation
After tender documents from the applicants have been received, and following a period of internal review both by the Selection Committee and IHSI’s Executive Committee, a first selection will be made for further consultation. Based on the outcome of this first selection, IHSI may decide to pursue further rounds of bidding between the remaining candidates.
Award and Start of Technical Implementation
The tender is due to be awarded in the final quarter of 2020, with the database up and running by the end of the year. Irrespective of the outcome, all tenderers will be provided with a response outlining any justifications and judgements as relevant.
Following a period of consultation with the award winner, first datasets are expected at the beginning of 2021. At this point, the database is expected to be populated and High Impact Reports will be forthcoming.
The tender procedure has been launched via the official tendering platform. All documents can be found under the tender dossier number: IHSI-2020HS-F02.
The Request for Candidacies is also available on Tenders Electronic Daily (TED). Click here to access it.
During the tender procedure please follow the official procedures for clarifications as outlined in the Request for Candidacies.
09:00 CET, 23 March 2020 – Update
In light of developments surrounding the outbreak of Covid-19, IHSI has extended the deadline for responses to the Requests for Candidacies to 23:59:00, 14 April 2020.
13:00 CET, 13 March 2020 – Update
We have uploaded the following accompanying documents to the Belgian eProcurement site and Tenders Electronic Daily (TED). All documents should be available shortly.
This document outlines a number of answers to questions we have received on the RFC thus far.
Corrected Request for Candidacies
Following the questions received, we clarified information in the RFC and shared the revised document.
This introduces the Q&A document and the rationale behind the changes that have been made to the RFC as a result.